Office telephone systems must fit each one of the requirements of the organization using them. Picking the right one for your company can be confusing and if the wrong choice is made, expensive. Nonetheless, most professional office phone models have a wide array of features and advantages which make them ideal for use by any organization.
Features in the Office Telephone Systems
One factor you should consider while picking an office phone system is the features of the make and model. The perfect phone system has an extensive variety of useful, built-in features and applications, for example, conferencing and voice message to email. Top tip – do a thorough appraisal of your exact prerequisites and get a system that matches each one of these. Furthermore, consider your business strategy and make sure that you include the needs of the business over the following couple of years.
Installation of Telephone Systems for Office
Another key thing to consider while picking the right office phone system is the installation process. You don’t want the installation of your office phone system to be a major chaos and upset all of your employees. A good telephone system suppliers will provide you with the systems that are installed with least disruption, besides being ready to operate almost instantly. Means, the systems they provide should be easy to use that require least possible training, even for people who have never worked a telephone system.
Since telephone systems are complicated equipment, there are two ways to ensure that what is being proposed will work before you pick a supplier:
l In the event that you are picking a hard-wired phone system, ask to visit an existing customer of your potential provider. Enquire from the customer as to whether their system does all that they need it to. Find out about the user-friendliness of the system, and what the supplier’s support is like.
l In the event that you are opting for a system that controls switchboard functions outside your business, ensure you can get a free trial, in order to test how efficiently it can work. Almost all telephone system suppliers make this feature available to their customers. It helps to ensure that the system functions admirably and does what you want it to.
Your Business Requirements
Consider your basic requirements. What number of employees do you have – and what number you visualize having in three years time? Every employee should at least be provided an extension with remote access voicemail. Thinking ahead to what number of employees you’ll hire later on allows you to future proof your phone system and could be a money saving step in the long run.
Small businesses with two to eight employees will require just a basic package. However, large corporate or even the small companies that want to expand may require some extra features, such as call forwarding and conferencing features.
Lastly, to make the most use of your newly acquired telephone systems make sure that your staff is provided extra training. In this way your employees can use the full functionality of the telephone system you have picked for your organization.
